Privacy Policy

1. Who we are

KS Consultancy ("we", "us", "our") is a bookkeeping services business operating in the United Kingdom. We are committed to protecting your personal data and handling it responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this policy or how we handle your data, please contact us at [email protected].

2. What data we collect

We may collect and process the following personal data:

• Name and contact details (email address, phone number)
• Business name and trading information
• Financial records and accounting data provided to us in the course of our services
• Correspondence and communications with us
• Information submitted through our website contact form

3. How we use your data

We use your personal data to:

• Provide bookkeeping and related financial services to you
• Communicate with you about your account and our services
• Comply with our legal and regulatory obligations (including HMRC requirements)
• Respond to enquiries submitted via our website
• Send service-related updates and information

We will never sell your personal data to third parties or use it for unsolicited marketing purposes.

4. Legal basis for processing

We process your personal data on the following legal bases:

• Contract — processing is necessary to perform the services you have engaged us for
• Legal obligation — we are required to retain certain records for HMRC and regulatory purposes
• Legitimate interests — to respond to enquiries and manage our business relationship with you
• Consent — where you have explicitly provided consent (e.g. marketing communications)

5. How long we keep your data

We retain your personal and financial data for a minimum of six years following the end of our engagement, in line with HMRC requirements and standard accounting practice. After this period, data is securely deleted or anonymised.

6. Sharing your data

We may share your data with third parties only where necessary, including:

• HMRC and other regulatory bodies, as required by law
• Your accountants or other professional advisers, with your consent
• Cloud accounting software providers (e.g. Xero, QuickBooks, Sage) used to deliver our services

7. Your rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request erasure of your data (where legally permissible)
• Object to or restrict our processing of your data
• Request a portable copy of your data
• Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us at [email protected]. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

8. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. All financial data is handled through secure, encrypted cloud platforms.

9. Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.

10. Contact us

If you have any questions or concerns about this privacy policy or how we handle your data, please get in touch: